General Information

Rental Track Pro (RTPro) offers a solution to organize, simplify, and gain control over your inventory and operations. The software is ideal for the Costume, Property, Set Lighting, Audio Video, Camera shops.

Creating software for the Rental Entertainment market is what we do, and we do it the best. With 20+ years of experience specifically in the Rental Entertainment industry we have worked with large and small clients and value all customer input. Our success has been due to our client references. Our reputation for providing effective, powerful, reliable software along with great customer support has made us the leader in the industry. We take pride in providing a solution which has made our customers successful in gaining control over their inventory, operations while boosting their profits.

Although all our clients have a majority of the same processes, RTPro is flexible and allows tailoring the software for your specific needs. The software is easy to use and hassle free. RTPro offers many features which can be turned on or off and modified depending on your business needs. Examples would be Print Total Cleaning Cost on Check out sheets, Warn if insurance has expired.

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Administration – In this area user security access is maintained. Security can be controlled at module level, function level and some field levels. Also within Administration is tailoring the software for your specific needs.
File Maintenance – Area for maintaining tables. A few of the tables are, Rental Category, Color, Pattern, Material, Gender, Circa, Condition of item, Sales Stock table, Vendor, Payment Types, General Ledger, Tax Types, Production Types.
Inventory – Area for maintaining all Rental Barcoded, Repairs, Retired and Sales inventory.
Order Processing – Handles Rental and Sales Orders, Checking Out items, Checking in items as Clean, Not Clean, Restocking, Damage, as a Loss or Trade. Within Order processing various Customer reports can be printed such as Checkout Sheet, Check-in Sheet, Outstanding List, Loss and Damage Sheet.
Billing – Generates Invoices for all types of charges, Rentals, Sales, Restocking, Cleaning, Loss, Damages, Sales Returns, Labor, and Miscellaneous.
Shopping Cart – This module allows a quote of items to be created. This module can be setup as a Kiosk allowing a customer to enter in barcodes and see the image of the barcode and the pricing. The users can then printout the quote and images of the items. The shopping cart module can also interface with the RTPro Website which allows the client to shop online and submit shopping cart request.
Accounts Receivable – Allows entering payments against invoices, running customer statements and aging reports. If the Accounts Receivables module is not needed and your business already has an accounting package, RTPro has interfaced with many accounting packages. A few interface are SAP, Oracle, Quickbooks, PeachTree, and Mas90.
Reports – RTPro offers hundreds of variations of reports. Operations Reports, Management Reports and Statistical Reports. All reports in RTPro can be previewed to screen, sent to a list(Excel), saved as a PDF or Word format and emailed.
Labor – This module is used to track time for manufacturing, altering items. The time is tracked against an employee and can be billable or non-billable. Time is attached to a labor ticket which describes the work performed. RTPro allows billing the time back to a customer.


  • Supports both Barcoded, Menubook and Non-Barcoded items. Barcoded items are items which have a unique barcode label attached to the item. This is the best way to track an item. The barcode distinguishes the item from other items and it is easy to track all the history of the individual item. Information such as the status of the item, In-stock, Out on order or In Repair. The number of times the item has been in repair and the revenue that has been generated against the item. Non-barcoded items are items which would not benefit or physically cannot have a barcode label such as nylons, glassware, paper items, jewerly. A menubook item allows associating a barcode with a group type of item. For example if you have a glass goblet and would like to scan from a book and enter in a quantity this can be accomplished by using the menubook method. A menubook can be created containing types of items along with the pictures of the items.
  • Supports Batch, Cordless and RF Scanners. The batch process allows taking the scanner and scanning barcodes for check-outs or check-ins and then later downloading the data to the RTPro system. This comes in handy if the checkout/in process is done away from your warehouse. Cordless scanners are a scanner which operates within 50 feet from a workstation. This is perfect for when your shop has a staging area for checking out and in items. The RF(Radio Frequency) scanners are a smart scanner which operates like a portable PC. The scanner can travel through the warehouse or to any place which has access to your wireless network.
  • Flexible Billing Schedule so you can customize billing the way you want it. Setup a billing schedule for the type of customer, at the customer level, order level or according to the shooting schedule, including the hiatus time.
  • Fast and Easy to navigate Order Entry Screen allows you to put an order together fast.
  • Checkout Screen with option of adding On-The-Fly an item that is not in the inventory.
  • Check-in items for one order or across multiple orders, across a parent company or across the entire system.
  • Sales Module allows ordering sales items, shipping sales items and printing sales reports.
  • Option to print any of the following documents for the Order.
    • Checkout Sheet – List of actual items checked out to the order with a customizable contract notes on the bottom of sheet for customer signature.
    • Checkin Sheet – You can print a Partial Checkin Sheet, for the items that were just returned, or a Complete Checkin Sheet for all the items returned on this order.
    • Outstanding List – List of items that are not yet returned.
  • Repair and Retired Inventory Tracking
  • Customized Footers for Customer Repports
  • Reports - Extensive report capabilities that will allow you to print operational, management and statistical reports. Here is a list of few of these reports:
    • Barcoded Inventory Report
    • Noncoded Inventory Report
    • Orders Expected to Return
    • Past Due Orders
    • Order Status Report
    • Repair History Report
    • Currently In Repair
    • Order Log Report
    • Purchase Order Log Report
    • Deposit Log Report
    • Orders On Hold Report
    • Orders On Hiatus Report
    • Orders with no PO
    • Customer Insurance Expires Report
    • Flat Deal –Charge Analysis Report
    • Acquired Revenue Report which is used for consignment inventory
    • Estimated Revenue Reports (By Customer, By Production, By Production Type)
    • Revenue Generated Reports (By Customer, By Production, By Production Type)
    • Orders to Bill report
    • Flat Comparison Report
    • General Ledger Report
    • Payment Received Report
    • Customer Aging Summary
    • Customer Statements
    • Rental Inventory Value Report
    • Many Inventory Statistical reports are available.
  • Preview Reports on the Screen, Print them to Printer, Fax them via your modem, or Send them via email.
  • Digital Imaging Support. Multiple pictures can be attached to items.
  • Comprehensive on-line help and training documentation.
  • History Module – will allow the orders and invoices that are not in use to be moved to history.
  • Security – Enable or Disable individual users from accessing different sections of the program.
  • Customizable Viewing and Printing of information.

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Technical Information

  • 32/64 bit Application
  • Client/Server technology using Microsoft SQL Server 2008-R2, 2012, and 2014.
  • Windows 7, Windows 8, Windows 2008 Server, and Windows 2012 Server support.